Writing business concern emails tin be time-consuming, merely learning some useful phrases will save you lot lots of time. In this post, yous will find over 150 useful electronic mail phrases to assist you make your emails more than varied and rich. We've divided them into 3 main categories: opening lines to start your email, body lines to convey the bulletin, and closing lines to finish off.
Yous tin also download our free guide How to write professional person emails in English, for more phrases, psychology-backed tips and strategies to get more than responses to your emails, templates to save time, and examples to avert miscommunication at work.
Before we first, beneath is a quick template you can use for your professional person emails. Following a stantardinzed email template and a few like shooting fish in a barrel tips volition help your readers follow your message easier.
#1 Opening Lines
If you lot are looking for ideas for your e-mail opening and greetings, hither you accept different types of opening sentences.
1.a Being social
By calculation these at the beginning of your emails you volition audio more friendly and social.
- I hope you lot had a proficient weekend.
- I hope you had a groovy trip.
- Hope you had a nice break.
- I hope y'all are well.
- I promise all is well.
- Hope you're enjoying your vacation.
- I promise this e-mail finds yous well.
- I hope you enjoyed the event.
- I'm glad we had a chance to chat at the convention.
- It was great to see y'all on Thursday.
- It was a pleasure to meet you yesterday.
1.b Reason of the email
Tell them why yous're writing this email.
- I am writing to you nearly our terminal meeting/your presentation yesterday/our next upshot.
- I am writing to you with regards to/regarding/apropos/in connection with...
- I am writing to inquire/inquire/let you lot know/ostend/check/invite you to/to update you on/ask for a favor...
- I am writing you to follow upwards on...
- I am contacting you to inform...
- I am reaching out because...
- This is just a quick note to...
- This is just a quick reminder...
- I wanted to permit you know that...
- Might I take a moment of your time to... (very formal)
- It's [Your Name] from [Your Company].
- This email is just to let you know that...
one.c Replying
- I just got your request for...
- I just read your email about...
- As nosotros discussed, I would similar to ship you...
- Cheers for your email about...
- Thank you for your email this morning/yesterday/on Wednesday/last month...
- Thanks for your feedback on/your invitation/your proffer
- Cheers for sending/asking virtually/attending
- Thanks for your quick reply.
- Thanks for getting dorsum to me so quickly.
- Thank you for reaching out (to me).
1.d Apologizing
- Sorry for my late reply.
- Pitiful that it took me so long to get dorsum to you.
- I repent for the belatedly response.
- Deplorable information technology's been and so long since my last email.
- I was pitiful to hear about...
- Please accept our apologies for any inconvenience caused.
Keep reading: How To Get-go An Email - 45 Dandy Means To Do Information technology
#2 Torso Lines
two.a Attachments and information
- I've attached…
- Please notice [file] attached.
- I'm enclosing [file].
- Please run into the information below for more details about...
- The parts in bold/in red/in blue are my comments/are the changes we made.
- Hither'southward the document that y'all asked for,
- I've attached [file] for your review.
- I'g sending you [file] equally a pdf file.
- The attached file contains...
- Could you lot please sign the fastened class and send it dorsum to us past [date]?
- Here'south the [document] we discussed.
- [file] is attached.
- Please have a look at the fastened file.
- Have a look at the [file] I've attached to this electronic mail.
- I've attached [file].
- More information is available at www.talaera.com.
- Please note that...
1.b Requests and inquiries
- Could y'all please...?
- Could you lot maybe tell me...?
- Can you please fill out this form?
- I'd actually capeesh it if you could...
- I'd be very grateful if y'all could...
- Information technology would exist very helpful if you could send us/me...
- I was wondering if you could/if you would be able to...
- If possible, I'd like to know (more) nigh...
- Delight find my two main questions beneath.
two.c Request for clarifications
- I didn't/don't fully understand [something]. Could yous please explicate that once more?
- I didn't quite get your indicate about [something]. Could you be more specific?
- Could yous repeat what you lot said virtually...?
- Could you give us some more than details on...?
- If you could please shed some calorie-free on this topic, I would really appreciate it.
- Could you please analyze [something]?
- Could you delight clarify when you would like us to finish this?
- When exactly are you expecting to have this feature?
- Hither are the details on...
- Could you please clarify what you would like the states to practice about...?
- If I understood you correctly, you lot would like me to...
- What exactly do y'all mean past [something]?
- Could you explain what you mean by [something]?
- In other words, would you like us to...
ii.d Sharing information
Apply these helpful phrases when need to give or receive some data (or when you already did).
- Thanks for letting me know.
- Thanks for the heads up.
- Cheers for the notice.
- Please note...
- Quick reminder...
- Just a quick/friendly reminder that...
- Thank you lot for sharing.
- I'd like to inform you that...
- Just a quick heads up -
- Thanks for keeping me in the loop.
- Please keep me informed/posted/updated/in the loop.
2.east Getting and giving approval
- Delight let me know if this is OK with you.
- What are your thoughts (on this)?
- What practice you think?
- Please let me know what you think.
- We just need the thumbs upwards/the green lite. (=we're waiting for approval)
- You (totally) accept the green light!
- He approved of it, so you tin can go ahead with the project.
2.f Scheduling
- I'd like to schedule a coming together on [solar day] if you are available/free then.
- I am available on [24-hour interval], if that's user-friendly for you lot.
- Would you be bachelor on [day]? If and so, I'll send y'all an invite before long.
- Can you make it on [twenty-four hour period]? If so, I'll volume accordingly.
- I'm afraid I can't make it on [day]. How virtually...?
- (Due to...) I'1000 afraid we need to reschedule/filibuster/postpone/put back/cancel/phone call off/move/rearrange our meeting.
- We are sorry to inform you that the interview/coming together scheduled for [day] will accept to be rescheduled.
2.yard Giving bad news
- Unfortunately, ...
- Unfortunately, nosotros cannot/nosotros are unable to ...
- I'thousand afraid it will not be possible to...
- Unfortunately, I have to tell you lot that...
- I'1000 afraid that nosotros tin't...
- Nosotros regret to inform you that...
- I regret to inform you that (due to...) ...
- Afterward careful consideration, nosotros take decided (not) to ...
- Due to [reason], information technology won't exist possible to...
- It'southward confronting company policy to...
- I tried my all-time, but...
- Despite my best efforts, ...
- I can't see how...
- I'thou sad just it's out of my hands.
- I'one thousand afraid I won't be able to...
- I'm lamentable to tell you that...
#3 Closing Lines
3.a When something is expected
Exercise you need a answer? Are you asking for a favor or you lot are meeting soon? These sentences are perfect for those moments!
- Looking forrard to hearing from you soon.
- I look forward to hearing from yous soon.
- Please let me know if this works/if y'all are available/if that sounds skilful/if y'all can/if you can assistance/if yous need to reschedule...
- I await forward to seeing/meeting yous.
- See y'all on Thursday/side by side calendar week.
- Thanks.
- Thanks in advance.
- Thank you for everything.
- Cheers.
- Whatsoever feedback yous can requite me on this would be profoundly/highly/much appreciated.
- If you lot could have it prepare by tomorrow/the terminate of side by side week, I would really appreciate it.
- I would appreciate your aid in this matter.
3.b Offering help or information
- I hope you find this helpful.
- I hope information technology'due south clearer now.
- I promise that answers all your questions.
- If nosotros can be of any farther assistance, please let us know.
- Allow me know if you need whatever help.
- For farther details...
- If you take any (more) questions (about)...
- In the concurrently, if you demand any more data,
- If yous need more data/more info/further information,
- I know that'south a lot to take in, so let me know if anything I've said doesn't brand sense.
- ... please do not hesitate to contact me.
- ... please feel costless to contact me/to make it touch.
- ... delight let me know.
- ... drib me an email/drop me a line.
3.c Apologizing (once more!)
- Thank you for your understanding/for your patience.
- Thanks again for your agreement/for your patience.
- In one case again, please accept our apologies for any inconvenience caused/for the inconvenience caused/for the delay/for the misunderstanding.
- I promise this is okay with you.
- I really hope we tin can detect a solution presently.
- I hope you can understand.
- Sorry I couldn't exist of more help.
3.d Friendly ways to say 'cheerio'
- Best regards,
- All the best,
- Best wishes,
- Cheers, (*common in the UK and Australia, informal in other countries)
- Accept a smashing weekend!
- Have a wonderful day!
Go along Improving Your Business Emails
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- 'Stay condom' - How to Send Really Genuine Emails During the Pandemic
- 8 Bang-up Idioms To Enhance Your Professional person Emails
- five Piece of cake Tips To Improve Your Writing Skills - Start With Your Business Emails
- How To Write Clear Emails With These iv Practical Concise Writing Tips
- 100 Business Abbreviations That Will Make You Wait Similar An Expert
- 12 Relatable Tweets That Sum Upwards How Nosotros Experience Near Professional person Emails
- The Beefcake of Excellent Business Storytelling
- 32 Important Best Practices To Streamline Your Slack Advice
- The Best Comprehensive Guide To Time and Dates in English
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[Article originally posted in Dec 2018 and updated in January 2022]
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